What is the solution?
A Document Management System is a platform used to store, share, track and manage files or documents long term. Paperwork is a problem. Invoices, purchase orders, manuals, agreements, the list is endless and much of it has to be held onto for seven whole years, minimum. With our DMS solution, there’s no more storing vast forests of paperwork, no more printing, no more ploughing through 20 lever-arch folders trying to find an invoice that got misfiled two years ago. Bliss!
Key Features
Reviewal and approval stages for document verification.
No cost per user, so it can be scaled to meet the needs of any organisation, regardless of size.
Accessible from any web browser.
Scans with optical character recognition (OCR) enabled can be searched for, allowing easy retrieval.
Your data is always owned, held and controlled by you, not held in some distant cloud. It is completely self-hosted.
Say goodbye to the days of endless bits of paper floating around the office!
Key Problems Solved
Space and effort needed to manage documents long-term. This is often a huge challenge for businesses, but a proper and authenticated storage area completely solved this problem.
Need to guarantee the authenticity of documents long-term. Many documents require the sign-off of an authority, another challenge it’s designed for. This also means that each document can have two ‘stamps’, or levels of verification, to prove authenticity long-term.
Dependably and easily retain important documents, such as HR, health and safety, accounting or insurance documentation.
No need to wade through lever-arch files to find a misfiled document from years ago. Digital is the future for this sort of thing, after all.
Other info
Our DMS solution was born from our own desire to go truly digital. Rather than keeping paper copies of one-off documentation like invoices or insurance contracts we designed this solution to fulfil that need without overcomplicating our workflow. Like many businesses, if the bureaucracy is too complicated we’ll often ‘forget’ the finer details!
Our Contract Hire agreement is both easy to understand and comprehensive, providing you with complete, unquestioning support. The agreement covers everything from software upgrades, service failures and replacement hardware.
We talk to you to establish your business needs, ensuring you get a system that suits your requirements, and not just for the short term. We agree on an affordable monthly cost with you. It’s that simple!
